The 2021 SMACNA Annual Convention is being held in person October 24-27, 2021 in Maui, Hawaii. This year will be different in many respects, yet we will find comfort in the high-quality networking and educational experience members have come to expect. Almost all differences experienced this year will be a result of a higher focus on safety in accordance with hotel, local and state mandated policies. Many of the safety impacts are outlined in the FAQ below which all members are highly encouraged to read.


Preliminary Schedule

24

Oct 2021

Preliminary Schedule
SMACNA's 2021 Annual Convention begins. View and download the preliminary schedule.

FAQ

Due to capacity restrictions mandated by the State of Hawaii and Maui County, SMACNA has restructuresd its Annual Convention schedule to accommodate the maximum permissible number of participants under these mandates.

  • Educational sessions will be in a general session format. The traditional final night dinner and show will convert to a reception-style event.
  • To maximize capacity within the mandates, SMACNA must assign seats for all indoor seated functions for all registrants to implement required contact tracing protocols.
  • Due to the capacity restrictions, SMACNA is forced to limit attendance at events. Spouse registrants will only be permitted to attend the following social functions: the College of Fellows Golf Outing, the Meet & Greet Reception, PAC Night, the Spouse Breakfast, and the Final Night Event. Spouse registrants will not be able to attend educational programming, the contractor lunches on Monday and Wednesday, and the Product Show.

Should the State of Hawaii and/or Maui County relax or lift capacity restrictions, SMACNA will revisit attendance limits.

If you have any questions regarding the restructured schedule, or the Convention in general, please contact the SMACNA Meetings Department at meetings@smacna.org

HOTEL INFORMATION

For the most up-to-date information regarding your hotel, including expectations related to your stay, any adjustment to services, amenities, facilities, etc., please continue to monitor your hotel’s website:

Please check the State of Hawaii COVID-19 Portal for the most up-to-date information regarding travel restrictions and guidelines, including:

For the most up-to-date information in Maui County, please check the Maui County website, as well as Maui Strong Travel website.

Please check the State of Hawaii COVID-19 Portal for the most up-to-date information regarding restrictions and guidelines, including:

  • Masks and face coverings
  • Hotels and accommodations
  • Parks and beaches
  • Dining and activities
  • Should you or someone in your party get sick while traveling in Hawaii

For the most up-to-date information on Maui County, please check the Maui County website, as well as Maui Strong Travel website.

If you plan to spend a significant amount of time off-property, SMACNA strongly recommends you arrange for a rental car, as this is the most reliable form of transportation on the island. Please note that rental cars are limited, so we suggest booking your reservation as soon as possible to ensure availability. Unfortunately, due to the pandemic, Uber and Lyft are not currently reliably available. Taxis are extremely limited, with the typical wait time approximately 30 minutes to an hour. To ensure you arrive on time to your destination, taxis should be booked at least 24 hours in advance.

For the most up-to-date information on Maui County, please check the Maui County website, as well as Maui Strong Travel website.

Please note all restaurants are limited due to current capacity restrictions mandated by the State of Hawaii and Maui County; therefore, any outing, be it small or large, will be very difficult to secure at the last minute. We strongly suggest making dinner reservations as early as possible.

  • As of April 22, 2021, the restaurant capacity in Maui County is no more than 30%. The number of persons at one table can be no more than 10, provided they are all members of the same household, and no more than 5 if all persons are not members of the same household.
  • As of April 22, 2021, the bar capacity in Maui County is no more than 30%. Groups must be limited to five individuals per group and must maintain at least six feet of separation from other groups.

Absolutely. But as noted above, as long as the current capacity restrictions mandated by the State of Hawaii and Maui County remain in place, attendees registered as spouses will only be permitted to attend the social function including: the College of Fellows Golf Outing, the Meet & Greet Reception, PAC Night, the Spouse Breakfast, and the Final Night Event.

Should the state of Hawaii and/or Maui County relax and/or lift capacity restrictions, SMACNA will reevaluate the attendance at various functions. For example, should capacities be sufficiently increased, spouses would be permitted to attend the group lunches on Monday and Wednesday, as well as general education sessions. Should capacity limits not change, SMACNA will issue spouse registrants an appropriate rebate.

Children can accompany you on the trip, but due to capacity restrictions mandated by the State of Hawaii and Maui County, children will not be permitted at SMACNA sanctioned events.  Babysitting services are available through the hotels. Should you have any questions regarding these services, please reach out to meetings@smacna.org.

Below are the registration fees. There will be no rate increases throughout the registration process.

Members

Fee

Member Contractor/Chapter Executive/Contractor Exhibitor

$1850

Associate Member

$1850

Additional Member/Chapter Executive/Contractor Exhibitor

$1400

Additional Associate Member

$1400

Member Spouse (Groups above)

$650

Family Member (18+)

$650

Non-Members

 

Non-SMACNA Member

$2600

Non-Member Exhibitor

$2600

ASHRAE/IFUS Member

$2050

Additional ASHRAE/IFUS Member

$1475

Non-Member Spouse

$900

Events

 

College of Fellows Golf Outing

$325

PAC Auction and Dinner (18+)

$200

  • Housing date changes or cancellations must be received in writing to SMACNA Convention Registration no later than September 15, 2021 to avoid forfeiture of room deposits. To contact Convention Registration, please send a message to the Registration & Hotel Support Center.

  • Registration cancellation requests must be submitted in writing to SMACNA Convention Registration no later than October 20, 2021 to receive a full refund. No refunds will be issued after October 20, 2021. To contact Convention Registration, please send a message to the Registration & Hotel Support Center.

PLEASE NOTE: If SMACNA receives an overwhelming number of registrations, attendance could be capped. Therefore, it is wise to register earlier rather than later if you plan to attend.