Sheet metal & Air Conditioning Contractors’ National Association

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Reminder: New OSHA electronic reporting begins 2017

Sep 05, 2017

This coming year, submitting OSHA records has a new sense of urgency. Each year, members must post OSHA injury and illness records from the prior year for employee review between Jan. 1 through March. However, new reporting requirements for electronically reporting illness and injury data changes the process significantly. Most companies will need to electronically submit their OSHA data by July 1, 2017.

Starting in 2017, certain employers must send their OSHA injury and illness data, which they are already required to record, through a secure website for posting on the agency website. Prior to this new rule, little or no data about worker injury and illness information was made public. By making injury data publicly available, OSHA is encouraging employers to focus on safety.

Under the new rule, all establishments with 250 or more employees are required to electronically submit injury and illness information from OSHA Form 300 (OSHA log), Form 300A (log summary), and Form 301 (injury/illness incident report) by July 1, 2017.

Establishments with 20-249 employees need to electronically submit information from OSHA Form 300A only by July 1, 2017.

Per OSHA, the final rule promotes an employee's right to report work-related injuries and illnesses without fear of retaliation. An employer must have a reasonable procedure for reporting work-related injuries and not discourage employees from reporting, such as posting the already-required OSHA workplace poster.

Free webinar

SMACNA has partnered with Intec Inc., which provides services addressing workplace safety and OSHA compliance, to provide a free webinar on the requirements of the new OSHA rule.

Read the Intec brochure and sign up for the webinar: “Briefing: OSHA Recordkeeping” by clicking on the webinar registration date that you want. The content of each webinar is the same, yet may be revised slightly as the rule advances though OSHA’s rulemaking process.

Don’t over-report: Know what NOT to record

SMACNA also encourages all members to pay closer attention to the injuries and illnesses you enter in your records.

With these new requirements, it is imperative that SMACNA members understand and properly record occupational injuries and illnesses. It is essential to know what NOT to record on your OSHA injury and illness logs. “Over-reporting” or recording injuries and illnesses unnecessarily, can lead to a falsely inflated OSHA incidence rate.

SMACNA Safety Bulletins provide OSHA guidance

SMACNA has prepared several Safety Bulletins that provide further detail on these issues, including a list of injuries and illnesses that do not need to be recorded on OSHA logs (such as first aid cases).

For questions on OSHA recordkeeping, contact Mike McCullion, director of market sectors and safety (mmccullion@smacna.org / (703) 995-4027).