Hazard Communication at Your Business

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Hazard communication is a key aspect of workplace safety, helping employees identify, use, and store hazardous materials.

Following the Hazard Communication Standard (HCS)

The OSHA HCS requires that information about hazardous chemicals be available and understandable to all employees. If hazardous chemicals are used at your business, you must provide hazard classification, labels, Safety Data Sheets (SDS), and employee training.¹ Consider the following:

• Establish a Hazard Communication Policy: Consider developing a written policy detailing how your organization plans to manage hazard communication. Have this available for employees to reference.
• Identify Hazardous Substances: Compile a detailed inventory of all hazardous materials and chemicals within your workplace. Store this information near the location of those materials for easy access. Ensure each one has an up-to-date SDS for employees to reference information on proper handling and storage.
  
• Label Containers Correctly: Every container holding hazardous chemicals should feature a clear, OSHA- compliant label. Make sure the label includes the product name, hazard classifications, signal words (e.g., "Danger" or "Warning"), and precautionary statements.
• Use Appropriate Pictograms and Warnings: Post visual indicators, such as OSHA-approved pictograms, to simplify hazard awareness at a glance. These cues can help employees quickly recognize potential risks.
  
• Train Employees Thoroughly: All staff should receive regular hazard communication training tailored to their job roles. Include how to read SDS, interpret labels, and take precautionary actions.
• Conduct Regular Audits and Updates: Review and update your hazard communication program regularly, replacing any missing or outdated SDS.

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1. Hazard Communication. Occupational Safety and Health Administration. https://www.osha.gov/hazcom. Accessed 3/24/25.

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This article is for general information and risk prevention only and should not be considered legal or other expert advice. The recommendations herein may help reduce, but are not guaranteed to eliminate, any or all risk of loss. The information herein may be subject to, and is not a substitute for, any laws or regulations that may apply. Some of the services referenced herein may be provided by third parties wholly independent of Federated. Federated provides access to these services with the understanding that neither Federated nor its employees provide legal or other expert advice. All products and services not available in all states. Qualified counsel should be sought with questions specific to your circumstances and applicable laws.