Navigating the AIM Act for Commercial HVAC Contractors

Article content provided by Access Coins.

New HVAC regulations in 2025 have significantly changed operations for commercial HVAC contractors across the United States. The Environmental Protection Agency (EPA), through the American Innovation and Manufacturing (AIM) Act, includes the phase-down of hydrofluorocarbons (HFCs) like R-410A. 

Modern Construction ERP systems offer practical solutions for managing challenging AIM Act requirements. These integrated solutions help HVAC contractors transform compliance challenges into operational advantages while minimizing administrative burdens.

- Streamlining Procurement of Compliant Materials 

Procurement modules within ERP systems help companies comply with AIM Act regulations by filtering refrigerant options based on GWP values. 

The software can be configured to flag non-compliant products during the purchasing process, automatically alerting staff when they attempt to order refrigerants with GWP values exceeding the AIM Act's 700 threshold.

- Improved Record-Keeping and Reporting for Compliance 

Digital tracking via mobile apps for HVAC field crews replaces error-prone paper records with systematic documentation of all refrigerant movements. It links refrigerant usage directly to specific customer equipment and service tickets, creating complete audit trails. 

- Optimizing Technician Workflows for Compliance 

Modern mobile technology helps technicians meet the new AIM Act requirements efficiently while also improving documentation accuracy.

- Enhanced Communication with Commercial Customers Regarding Regulations 

Modern ERP systems offer CRM tools and client portals to inform clients about regulatory impacts on their equipment. Strategic customer segmentation allows contractors to categorize clients by system size, refrigerant types, and compliance deadlines. 

Turn the AIM Act into Your Business Advantage with Access Coins.

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