Parkway Streamlines Procurement with Price Sheet Automation

Article content provided by SubBase.

Parkway Construction Services partnered with SubBase to overhaul its procurement data management by centralizing vendor price sheets and quotes. The initiative aimed to make SubBase the single source of truth for pricing validation, enabling automated invoice checks and reducing manual reconciliation. Each vendor’s price sheet, complete with standardized item descriptions, SKUs, and effective dates, feeds directly into SubBase, ensuring that every incoming invoice is verified against current pricing.

The rollout began in early 2025, with initial efforts focused on collecting key vendor sheets from suppliers. By March, Parkway had validated SubBase’s discrepancy reporting, moved invoice processing fully into the platform, and aligned internal workflows for effective-date management. Through subsequent milestones, the team refined a weekly “Price Sheet” cadence to keep data current and established quarterly update cycles for vendors to maintain accuracy.

The initiative has already delivered tangible financial impact; approximately $24,000 in credits were identified through discrepancy checks as of July 2025. Beyond immediate savings, the continuous validation process is preventing future overpayments and uncovering pricing variances early. As additional vendors and material categories are brought into the system, Parkway expects further cost efficiencies and stronger data integrity across its procurement operations.

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SubBase is a centralized platform built by construction veterans to simplify materials management without disrupting the way you already work. From requesting quotes and chatting with vendors to sending purchase orders and syncing with accounting, everything happens in one place—fast, easy, and in real time. SubBase streamlines procurement, delivery tracking, and invoice reconciliation so you can focus on building while staying in control of costs and relationships.